This policy explains how HireMind collects, uses, and protects your personal data. Please read it carefully.
1. Introduction
HireMind is a cloud-based Human Resource Management System (HRMS) designed for business organizations to manage employee attendance, payroll, task assignments, and leave administration.
By using HireMind, you agree to the practices described in this Policy.
2. Data We Collect
We collect the following types of data:
Personal Identifiers — Full name, email address, phone number, employee ID, job role, department.
Attendance Data — Check-in/check-out times, attendance status (Present/Absent/Half Day), dates, overtime hours.
Biometric Data — Face photographs and face descriptor vectors for the optional face recognition attendance feature.
Task & Leave Data — Task titles, descriptions, status, leave types, dates, and reasons.
Payroll Data — Salary amounts, payment types, methods, and payment history.
Authentication Data — Encrypted JWT tokens, login roles (admin/employee).
3. Biometric Data
HireMind includes an optional face recognition attendance feature.
Reference face photos are uploaded by administrators during enrollment.
A face descriptor (mathematical vector) is computed and stored — not the raw image.
Live images submitted for verification are NOT permanently stored after matching.
Employees may opt out at any time — manual attendance entry is always available.
⚠️ Organizations must obtain explicit written consent from employees before enrolling them in face recognition.
4. How We Use Your Data
HR Operations — Managing employee records, attendance, and leave.